Logistics & Operations Coordinator

Location: Binissalem, Illes Balears, Spain

About the Foundation: Save the Med is a non-profit organisation dedicated to the regeneration of the Mediterranean basin.

Job description: the Logistics & Operations Coordinator plays a vital, transversal role in ensuring the seamless execution of Save The Med’s (STM) projects, scientific expeditions, and daily office operations. This position requires a highly proactive, organized individual capable of managing physical assets, coordinating event logistics, and providing technical support across multiple environments—from the office to the open sea.

Core Responsibilities

• Project & Event Logistics

  • Pre-Event Coordination: Manage bookings for venues, material and catering procurement.

  • Transport & Setup: Responsible for the preparation and driving of the STM vehicles. Oversee the physical setup of event spaces, ensuring all technical equipment (projectors, speakers) and materials are ready.

  • On-Site Support: Provide immediate troubleshooting and logistical assistance to ensure the smooth flow of dynamics.

• Field Work & Scientific Support 

  • Marine Operations: Manage the deployment of the STM RIBs. This includes trailering the vessel to various ports, managing port reservations, and ensuring the boat is mission-ready for the scientific team.

  • Equipment Management: Coordinate dive tank inventories, first aid kits and other equipment for expeditions. Ensure all usage is logged according to protocols.

  • Field Assistance: Support project coordinators with field gear maintenance, including the cleaning, pairing, and inventory management of specialized equipment.

• Fleet & Asset Maintenance (RIBs, vehicles and trailers)

  • Vessel Care: Oversee the RIBs mechanical maintenance, freshwater rinsing after every use, and winter storage.

  • Vehicle & Trailer Upkeep: Oversee service schedules for the STM vehicles and perform preventive maintenance on trailer components to ensure operational readiness and prevent long-term wear and tear.

  • Documentation: Maintain rigorous logs for all vehicles and vessels (Logbooks).

• Office Operations & Facility Management (STM HQ)

  • Space Optimization: Maintain order and cleanliness in the storage room. Ensure common areas are free of clutter.

  • Supply Chain: Monitor kitchen stock, manage firewood orders, and ensure the team has essential supplies (cables, office materials).

  • Technical & Structural Liaison: Act as the primary technical contact for office hardware (TVs, PCs, speakers, etc.) and serve as the bridge to facility management for electrical or structural repairs.

  • Vendor Management: Coordinate with external suppliers and specialized providers to ensure the timely delivery of organizational materials and services.

Key Skills & Requirements

• Experience: Minimum of 3 years of demonstrable experience in logistics, operations, or similar multi-functional roles.

• Maritime Certification: Possession of a PER (Patrón de Embarcaciones de Recreo) or higher is mandatory.

• Licensing: Valid B+E driver’s license or higher. Ability to drive STM van with trailer and boat (with total max. weight of 4250kg) and experience with trailers/towing is essential.

• Language Skills: Proficiency in Spanish and English is required. Knowledge of Catalan will be highly valued.

• Technical Aptitude & Skills:

  • Comfortable handling AV equipment, marine vessels, and office hardware.

  • Knowledge of mechanics and electricity is highly valued.

  • Diving certifications and experience are a significant plus.

• Logistics & Organization:

  • Proven ability to coordinate complex moving parts across different locations.

  • Ability to maintain meticulous inventories and digital/physical logs.

• Soft Skills: High level of adaptability to dynamic roles, proactive problem-solving, and a strong team-player mentality.

How to Apply

To apply for this position, please submit your CV and a covering letter (maximum two pages) outlining your relevant experience. Applications should be sent via email to info@savethemed.org with the subject line: "Logistics & Operations Coordinator Application – [Your Name]". Please ensure your application is submitted no later than March 27th, 2026.